Booth Carpet

Booth carpet is not included in your booth space. However, floor covering in your booth space is required by Show Management. You are permitted to bring in your own carpet if you like, but rental carpet is available through Freeman. Order early to take advantage of advance order discount rates, place your order by January 14, 2013.

Exhibitor Deadlines Approaching

Don’t miss a deadline, get your orders in today.

Deadline	Link to Order Form
January 11, 2013	Exhibitor Registration Exhibitor Housing PAC Silent Auction Form EAC/Work Authorization Request Form & Certificate of Insurance
January 14, 2013	Freeman Decorating Advanced Orders
January 16, 2013	Attractions/Giveaways Form Ambassador Staffing Order Form Booth Cleaning Order Form Catering Order Form Electrical Order Form Floral Order Form Internet Order Form Photography Order Form Telephone Order Form Rigging Request Form

It is time to expand your brand!

Did you know that the #1 way to increase your booth traffic, expand your brand visibility and boost your ROI is by becoming a sponsor? The 2013 Cattle Industry Convention and NCBA Trade show is coming up and now is the time to start planning your strategy for increasing sales during the show!

Click here for the Sponsorship Brochure or contact Kristin Torres at ktorres@beef.org or Jill DeLucero at jdelucero@beef.org for more information.

Don’t miss the boat on the 2013 Convention Sponsorships- confirm your sponsorship today!

Freeman has a NEW Warehouse Shipping Address

SHIPPING INFORMATION

Warehouse Shipping Address:

Exhibiting Company Name / Booth # _________

NCBA TRADESHOW 2013

C/O FREEMAN

6050 JET PORT INDUSTRIAL BLVD

TAMPA, FL 33634

Freeman will accept crated, boxed or skidded materials beginning Monday, January 07, 2013, at the above address. Material arriving after January 28, 2013 will be received at the warehouse with an additional after deadline charge. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM - 3:30 PM.

Exhibitor Registration is OPEN

You are not automatically registered. You must register all people working your booth. All booth personnel must register online by January 11 or they will be charged a late fee. Exhibiting companies receive four (4) complimentary registrations for each 10x10 space purchased. Questions on registration can be directed to meetings@beef.org or 303-694-0305. Click here for Exhibitor Registration

Ensure Exhibiting Success with Lead Retrieval

When exhibiting at trade shows, it is not about how many people you spoke to or how busy your booth was. Your exhibiting success depends on how you manage your sales leads from the show. You need to track who is interested in your product or services and you can easily do this with lead retrieval. Check out the Lead Retrieval Order Form.

Exhibitions Offer Most Face-to-Face Value, Study Finds

By Matt Alderton
July 27, 2012

Despite current economic conditions, the influx of technology and the emergence of alternative marketing tactics, face-to-face marketing — and exhibitions, in particular — remains valuable, according to the Center for Exhibition Industry Research (CEIR), which yesterday released the first in a series of reports culled from its landmark study, "The Role and Value of Face-to-Face Interaction."

The report, titled "Use and Value of Face-to-Face," is based on a survey of 9,000 attendees and 800 exhibitors. Both audiences, it found, rank exhibitions highest in terms of value from a list of 10 possible face-to-face interactions, including sales calls, exhibits, conventions, annual meetings, educational conferences with or without an exhibit component, hosted buyer events and sales calls, to name a few.

Specifically, 48 percent of attendees ranked exhibitions as the most valuable face-to-face setting on the list. In-person sales calls were a distant second, at 26 percent.

"The results of this study, last conducted in 2002, validate the enduring value of face-to-face marketing and use of business-to-business exhibitions in particular," said CEIR Research Director Nancy Drapeau. "The economy has impacted exhibitions; however, study results point to a positive outlook moving forward."

Housing Scam Alert

It has been brought to our attention that there are several companies; Convention Housing Services, Convention Hotel Management and Global Hospitality contacting exhibitors claiming that they can secure hotel rooms at lower rates than available through our room blocks. These companies and others like them are NOT AUTHORIZED to represent the Cattle Industry Convention or NCBA, NOR do they have access to officially contracted hotel room blocks or rates at any of the convention hotels.

Please be aware that other non-official housing companies may target you to make hotel reservations for the 2013 Cattle Industry Convention and NCBA Trade Show.  NCBA has contracted the Tampa Housing Bureau to be their sole hotel reservation services company for Cattle Industry Convention in Tampa, Florida. The NCBA/Tampa Housing Bureau will not be contacting you, unless you have initiated contact with them.

Securing rooms with any other company other than NCBA 's Official Housing Bureau is at your own risk.  There have been instances in the past when similar companies have gone out of business after taking the reservation and deposit, leaving individuals without hotel rooms and lost deposits.  NCBA will not be held liable for any issues resulting from booking any rooms outside of the Official 2013 NCBA Housing Block.

2013 Advertising Specials for Exhibitors

Increase Your Company Exposure At The 2013 Cattle Industry Convention…

We have created Special Exhibitor Pre & Post Convention Advertising Packages.

Take advantage of our heavily discounted rates by picking the advertising package that best fits your 2013 Cattle Industry Convention marketing needs!

For more information please contact: Nicole Bechtel - 503-756-1538 or nbechtel@beef.org

Ad Sales Closes November 19, 2012

Ad Materials deadline is November 26, 2012

Need Meeting Space during the NCBA Trade Show?

One of the many benefits of being an NCBA Trade Show exhibitor is that you can book meeting space during the convention at no additional charge.  So if you are having a small meeting or meal function, we can help you out.

To request meeting room space, please fill out the Meeting Room Request Form and return to Debbie Kaylor at dkaylor@beef.org by November 5th.

EXHIBITOR KIT, HOUSING & REGISTRATION

The online exhibitor kit, housing & registration for exhibitors will open on Monday, September 24.All booth personnel must be registered by January 11 or they will be charged a late fee. Exhibiting companies receive four (4) complimentary registrations for each 10x10 space purchased.

Questions on registration can be directed to meetings@beef.org or 303-694-0305.

Submit your 50-word company description

One benefit you get for exhibiting is a FREE 50-word product/service description and logo in the Beef Resource Guide, the official Cattle Industry Convention & NCBA Trade Show program.

Your FREE 50-word company description and logo is due to pmcfetters@beef.org by October 1. 

Please email your company description and logo to pmcfetters@beef.org or fax to 720-259-1409 by the published deadline in order to be included in this year's listing.

If you would like to see what was printed in the 2012 Beef Resource Guide or need a form, please contact Patty McFetters at pmcfetters@beef.org.

Housing Scam Alert

**IMPORTANT HOTEL RESERVATIONS SERVICES ALERT**

It has been brought to our attention that a company called Global Hospitality has been contacting exhibitors claiming it can secure hotel rooms at lower rates than available through our room blocks. This company is NOT AUTHORIZED to represent the Cattle Industry Convention or NCBA NOR do they have access to officially contracted hotel room blocks or rates at any of the convention hotels.

Please be aware that other non-official housing companies may target you to make hotel reservations for the 2013 Cattle Industry Convention and NCBA Trade Show.  NCBA has contracted the Tampa Housing Bureau to be their sole hotel reservation services company for Cattle Industry Convention in Tampa, Florida.

Securing rooms with any other company other than NCBA 's Official Housing Bureau is at your own risk.  There have been instances in the past when similar companies have gone out of business after taking the reservation and deposit, leaving individuals without hotel rooms and lost deposits.  NCBA will not be held liable for any issues resulting from booking any rooms outside of the Official 2013 NCBA Housing Block. The Official Exhibitor Housing & Registration will open September 24, 2013.

September 24th Exhibitor Housing & Registration Open

Exhibitor Housing & Registration will open on September 24 for the 2013 NCBA Trade Show in Tampa, Florida.

Booth payments are due September 1

Please note that booth space payments for the 2013 NCBA Trade Show in Tampa, Florida are due in full by September 1, 2012.

Payments can be sent to:

National Cattlemen’s Beef Association

Attn: Trade Show Manager

9110 E. Nichols Ave., Suite 300

Centennial, CO 80112

Contact Lorie Liddicoat at lliddicoat@beef.org or 303-850-3330 for details.

Last Chance to register for the Exhibitor Site Visit

As a service to you we would like to invite you to join us on our exhibitor site visit in Tampa, Florida - September 13^_14, 2012.

We have a great line-up of activities, including meetings with the convention center, key vendors for the show and an Exhibit Advisory Council (EAC) meeting where you will have the opportunity to provide your feedback directly to the planners of this event.

We have also set aside time to have a little fun!

You will be staying at the Hyatt Regency Tampa and the room rate is $99 plus tax.

Please CLICK HERE to register for the site visit and make your hotel reservations today!

All site visit attendees must be registered by August 24, 2012.

If you have questions in regards to this year’s site visit, please contact Lorie Liddicoat at 303-850-3330 or lliddicoat@beef.org.

Last Call to Advertise in the National Cattlemen Directions Issue

New this year, we will produce the National Cattlemen Directions issue. This publication will provide feature-length editorial and serve as the annual report for the cattle industry and the association. National Cattlemen Directions will include the CattleFax Top-25 lists, making it the most comprehensive reference guide in the beef cattle industry.

This is the last chance to secure your ad placements for the National Cattlemen Directions issue. This glossy magazine will be used as a reference tool for producers for the upcoming year. Reach your customers at the peak of their fall purchases. 

Click here for Rates and specs.

2012 National Cattlemen Directions Issue

Closing for the book:  August 27
Materials Due:   August 31

Please contact:

Nicole Bechtel

503-756-1538 Direct

nbechtel@beef.org

Exhibitor Site Visit

Your company’s participation in the 2013 NCBA Trade Show is key to the success of the show! We value your participation, commitment and opinions.

As a service to you we would like to invite you to join us on our site visit in Tampa, Florida September 13^_14, 2012.

We have a great line-up of activities, including meetings with the convention center, key vendors for the show and an Exhibit Advisory Council (EAC) meeting where you will have the opportunity to provide your feedback directly to the planners of this event.

We have also set aside time to have a little fun!

You will be staying at the Hyatt Regency Tampa and the room rate is $99 plus tax.

Please visit CLICK HERE to register for the site visit and make your hotel reservations today!

All site visit attendees must be registered by August 24, 2012.

If you have questions in regards to this year’s site visit, please contact Lorie Liddicoat at 303-850-3330 or lliddicoat@beef.org.

New this summer 2012, we will produce the National Cattlemen Directions issue. This publication will provide feature-length editorial and serve as the annual report for the cattle industry and the association. National Cattlemen Directions will include the CattleFax Top-25 lists, making it the most comprehensive reference guide in the beef cattle industry.

No time like the present to secure your ad placements for the National Cattlemen Directions issue. This glossy magazine will be used as a reference tool for producers for the upcoming year. Reach your customers at the peak of their fall purchases. 

Rates and specs are on the attached flyer.

Closing for the book:  August 8

Materials Due:   August 15

Mail Date:  First week in September

Please contact me at 303-850-3330 or lliddicoat@beef.org to lock in your placement!   Premium placements are still available!

Happy 4th of July!



Wishing all of our friends and exhibitors a safe and happy Independence Day! Thank you to the military men and women serving our country and fighting for our freedom.  We are proud of you!

Everyone looks forward to fun, fireworks and great summer food on the 4^th!  Why not dazzle your family and friends with some easy and delicious all-star beef dishes that will amaze and delight the senses? http://www.beefitswhatsfordinner.com/independenceday.aspx

NCBA Trade Show Exhibitor Site Visit

Save the Date – September 13-14, 2012 for the 2013 NCBA Trade Show Exhibitor Site Visit. Attending this site visit will be extremely beneficial in planning a successful show in Tampa. You will meet with the NCBA Trade Show management, tour the convention center and surrounding hotels and gain perspective on what’s in store for 2013.

Plan to attend the Exhibitor Site Visit – September 13-14 in Tampa, Florida!

NCBA Trade Show To Be Hosted In Tampa, FL

The 2013 NCBA Trade Show will be hosted Feburary 6th thru 8th in Sunny Tampa, Florida.  Next year's event will be held at the Tampa Convention Center located in the heart of Tampa.

If you have not yet reserved your booth space for the 2013 NCBA Trade Show, please visit http://www.beefusa.org/becomeanexhibitor.aspx to learn more.

Otherwise, please stay tuned to the blog as we will posting great information on next year's event in the coming months.

Don't Forget To Read Through Your Exhibitor Welcome Kit

When you arrive in Nashville your booth space will have an Exhibitor Welcome Kit that contains important show and event information.  You will also find information about our 2013 onsite booth sales-with your selection assignment time as well as a 2013 NCBA Trade Show Floorplan. 

Remember we give exculsive first right of refusal on booth space for 2013 to our current exhibitors before we open up space sales to the public.  So please make sure to take advantage of this wonderful benefit.

Come Check Out The Exhibitor Lounge

We are looking forward to a great show in Nashville and can't wait to see you all.  Don't forget to check out the exhibitor lounge (located between Ryman Exhibit Halls B & C) to take a break, check your email and relax.

Cattle Industry Convention & NCBA Trade Show Mobile App Is Now Available!

Cattle Industry Convention & NCBA Trade Show introduce the first-ever mobile app for the Cattle Industry Convention & NCBA Trade Show held February 1st thru 4th, 2012 and is now available for download.  Available for the iPhone, Android and BlackBerry the Cattle Industry Convention & NCBA Trade Show App gives its users access to everything the oldest cattle business convention has to offer.
The CIC & NCBA mobile app is free download and features an interactive exhibitor map and listings, seminars and speakers, shcedules to help plan your trip to the largest cattle business convention!  The CIC & NCBA app will also provide you with digital information from exhibitors, text alerts, product updates and instant connectivity, all right in the palm of your hand.

CLICK HERE TO DOWNLOAD TODAY!

Wrap The Columns In Your Booth Space

The Gaylord Opryland hotel is a beautiful property with great meeting facilities. The trade show exhibit space however has many columns several of which fall right next to or inside exhibit spaces. We’ve worked with the Gaylord to get permission to wrap these columns. This creates a unique marketing opportunity for you as an exhibitor by giving you additional branding opportunities. Freeman Decorating is offering a special for our exhibitor for wrapping columns with custom graphics.

I encourage you to contact Freeman exhibitor services today and take advantage of this unique opportunity at 615-884-5785 to learn more.

Today's The Last Day To Get Your 30% Discount

Don't forget to take advantage of the great 30% discount off your advanced online orders through Freeman.  Today is the last date in which you can capture this great savings.  Please visit http://www.freemanco.com/store/show/showInformation.jsp?nav=02&showID=239573&referer=s to get your furnishings ordered today!

Exhibitor Move-In, Show Hours & Exhibitor Move-Out Schedule

As you prepare for the upcoming Trade Show please note the following exhibitor move-in schedule and show hours:

Exhibitor Move-In
Sunday, January 29, 1:00pm-5:00pm Oversized Equipment/Trailers ONLY
Monday, January 30, 8:00am-12:00pm Oversized Equipment/Trailers ONLY
Monday, January 30, 1:00pm-7:00pm General Exhibitors Move-In
(including squeeze chutes)
Tuesday, January 31, 8:00 am-7:00pm General Exhibitor Move-In
Wednesday, February 1, 8:00am- 3:00pm Last Minute Move-In

Exhibit Hours:

Wednesday, February 1, 5:00 pm- 8:00 pm

Welcome Reception

Thursday, February 2, 10:00 am-5:00 pm

Thursday, February 2, 3:00 pm-5:00 pm

Tennessee Wine & Cheese Tasting Reception

Friday, February 3, 10:00 am-5:00 pm

Friday, February 3, 3:00 pm-5:00 pm

Beef, Bourbon & Beer Reception

Exhibitor Move-Out:

Friday, February 3, 5:00 pm – 10:00 pm Exhibitor Move-Out

Saturday, February 4, 8:00 am – 12:00 pm Exhibitor Move-Out

• Exhibit installation must be completed by 3:00 PM, Wednesday, February 1.
• Exhibitors with badges will be admitted to the exhibit hall one hour prior to the show opening each day. If additional time is needed, exhibitors are required to obtain approval from show management.
• Exhibits MUST REMAIN IN TACT and FULLY OPPERATIONAL until 5:00pm Friday, February 3.
• The exhibit hall must be completely cleared by 12:00 PM, Saturday, February 4.

Want To Increase Your Exposure At This Year's Event?

Purchase the pre-registered attendee list and do a pre-show mailer to let attendees know you are exhibiting at the 2012 NCBA Trade Show.  Direct attendees to your booth space and let them know about your company, products and great giveaways!

To purchase the list, please fill out the attendee list request form and submit it to Sara Konkel at skonkel@beef.org.

CLICK HERE to download the form today!

Special Group Ticket Offer...

As an exhibitor we would like to offer you a special group ticket rate if you purchase 5 or more tickets for the Cowboys Night At They Opry and Barn Dance Event on Friday, February 3. Group tickets will be priced at $75/each if you purchase 5 or more tickets, they are regualarly priced at $90/each. 

This is an exculsive event for the Cattle Industry Convention with special appearences by Little Jimmy Dickens, Henry Cho, Oak Ridge Boys, Josh Turner and much more.  Following the Opry you will be able to dance the night away at the Barn Dance featuring the sounds of the Paul Boggart Band. 

Don't miss out on this great savings!  Please contact Sara Konkel at skonkel@beef.org if you are interested in purchasing group tickets.

We hope to see you there! 

Have You Considered Incorporated Food & Bar Stations Into Your Booth?

Help draw traffic in your booth space with an action food or beverage station.  Make attendees feel right at home in Nashville by offering them local flavors with true southern hospitality.

CLICK HERE to see what Gaylord Opryland Catering can help you out with.

Exhibitor Registration Deadline Fast Approaching

Please note as a friendly reminder that exhibitor registration will close EOB on Wednesday, January 4th.  If you have not already registered your booth personnel, please be sure to do so before the posted deadline to avoid fees onsite in Nashville.

If you have questions or need assistance, please feel free to contact our registration staff at 303-694-0305 or at meetings@beef.org.

Want To Get Exhibitor Magazine For Free???

Stay in touch with the latest exhibition industry news...

Get a free one year subscription to Exhibitor Magazine!

Please visit http://www.exhibitoronline.com/exhibitormagazine/subscribe-forfree.asp?sc=NCBA12   to take advantage of this great opportunity!