Freeman’s discounted pricing DEADLINE - January 10

Take advantage of discount pricing by ordering online at www.freemanco.com/store by January 10, 2014. Our Internet online ordering service, Freeman OnLine® is available for your convenience to order all Freeman services, view show schedule, or print order forms. Once your show is available online you will receive an email which includes a direct link to Freeman OnLine®. To place online orders you will be required to enter your unique Login ID and Password. If this is your first time to use Freeman OnLine®, click on the “Login” link in the top right corner to create a new account. To access Freeman OnLine® without using the email link, visit www.freemanco.com/store and click on the “Login” link in the top right corner. If you need assistance with Freeman OnLine® please call our Customer Support Center at (888) 508-5054 Toll Free US & Canada or (817) 607-5000 Local International.

Exhibitor Insurance

Each exhibitor is responsible for securing insurance coverage for participation in connection with NCBA’s Trade Show. Exhibitors should have insurance policies covering booth materials and/or equipment transporting from their home base to the show, vice versa, and also during the show. Exhibitors should also have public liability and property damage insurance, including product liability. Check your corporate insurance policy. Most policies will provide riders for such coverage at trade shows. Certificates are to name National Cattlemen’s Beef Association as additional insured with policy date through February 8, 2014. Coverage should be for comprehensive general liability of at least $1,000,000 per personal injury for each occurrence, $500,000 for property damage for each occurrence and full compliance of Workmen's Compensation. Please send your Certificate of Insurance to lliddicoat@beef.org.

Exhibitor Kit, Housing & Registration opens on September 23

The online exhibitor kit, housing & registration for exhibitors will open on Monday, September 23.
All booth personnel must be registered by January 10 or they will be charged a late fee. Exhibiting companies receive four (4) complimentary registrations for each 10x10 space purchased.

Questions on registration & housing can be directed to meetings@beef.org or 303-694-0305.

Convention Housing Scam Alert!

**IMPORTANT CONVENTION HOTEL RESERVATIONS ALERT**

It has been brought to our attention that a company called Global Events Group has been contacting exhibitors claiming it can secure hotel rooms through our room blocks. This company is NOT AUTHORIZED to represent the Cattle Industry Convention or NCBA, NOR do they have access to officially contracted hotel room blocks or rates at any of the convention hotels.

 

Please be aware that other non-official housing companies may target you to make hotel reservations for the 2014 Cattle Industry Convention and NCBA Trade Show.  NCBA has contracted the Nashville Housing Bureau to be their sole hotel reservation services company for Cattle Industry Convention in Nashville, Tennessee.

 

Securing rooms with any other company other than NCBA 's Official Housing Bureau is at your own risk.  There have been instances in the past when similar companies have gone out of business after taking the reservation and deposit, leaving individuals without hotel rooms and lost deposits.  NCBA will not be held liable for any issues resulting from booking any rooms outside of the official 2014 NCBA Housing Block.

 

The Official 2014 Cattle Industry Convention & NCBA Trade Show Exhibitor Housing & Registration will open September 23, 2013.

NCBA Show Colors

• 8’ high back drape consists of panels of flax and brown.
• 36” high side rails are brown.
• Aisle carpet will be Latte (brown/black mix).
• Other colors of pipe and drape may NOT be substituted for show colors.

Booth Carpet is NOT included in your rental fee. Floor covering in your booth space is required. You may provide your own carpet or work through Freeman, our official decorator, for carpet rental during the show. The Exhibitor Kit and order forms will be available at the end of September.

Booth Space Payments

Please note that booth space payments for the 2014 NCBA Trade Show in Nashville, Tennessee are due in full by September 1, 2013.

Payments can be sent to:

National Cattlemen’s Beef Association

Attn: Trade Show Manager

9110 E. Nichols Ave., Suite 300

Centennial, CO 80112

Contact Lorie Liddicoat at lliddicoat@beef.org or 303-850-3330 for details.

Attend the Exhibitor Site Visit in September

Register to attend the Exhibitor Site Visit in Nashville on September 10-11, 2013. Attending the site visit will be extremely beneficial in planning for a successful show in Nashville.

You will:

·        Meet with exhibitor suppliers

·        Tour the hotel and convention center

·        Tour off-site venues for your in conjunction with meetings

The exhibitor site visit will give you great planning ideas.

Register Now

Trade Show Invoices

Just recently you may have received an invoice indicating a July 20, 2013 due date. When I ran the invoices, it populated a due date 30-days from the day that I ran the invoice. According to our rules, payment is due on September 1, 2013, but since that is a Sunday we’ve actually moved due date to Monday, September 2, 2013.

I apologize for any confusion this has caused.

Here is the actual cancellation policy: NCBA reserves the right to cancel exhibit space if full payment on a contract has not been received by September 1, 2013, or within 30 days of invoice, whichever comes last. Written notice of space cancellation must be submitted to NCBA prior to October 1, 2013, for a 50% refund of the monies paid. No refunds will be made for cancellations after this date.

Top 25 Fastest Growing Shows in Attendance

We are so excited to announce that our Cattle Industry Convention & NCBA Trade Show is being awarded as one of the top 25 fastest-growing shows in attendance between the years 2010-2012 by the TSNN.

The Trade Show News Network (TSNN) is the world's leading online resource for the trade show, exhibition and event industry since 1996. TSNN.com owns and operates the most widely consulted event database on the Internet, containing data about more than 19,500 trade shows, exhibitions, public events and conferences.

Save the Date – Exhibitor Site Visit

Mark your calendars for September 10-11, 2013 to attend the Exhibitor Site Visit in Nashville. Attending the site visit will be extremely beneficial in planning for a successful show in Nashville.

You will:

·        Meet with exhibitor suppliers

·        Tour the hotel and convention center

·        Tour off-site venues for your in conjunction with meetings

The exhibitor site visit will give you great planning ideas. More details to come!

 

Show Schedule

EXHIBITOR MOVE-IN

For more information and helpful hints on pre-show procedures and move-in, please go to www.freemanco.com/preshowFAQ

Sunday February 03, 2013 - 1:00 PM - 5:00 PM *Oversized / Heavy Move-In Only

Monday February 04, 2013 - 8:00 AM - 12:00 PM *Oversized / Heavy Move-In Only

Monday February 04, 2013 - 1:00 PM - 5:00 PM *General Move-In (Includes Squeeze Chutes)

Tuesday February 05, 2013 - 8:00 AM - 7:00 PM *General Exhibitor Move-In

Wednesday February 06, 2013 - 8:00 AM - 3:00 PM *General Exhibitor Move-In

EXHIBIT HOURS

Wednesday February 06, 2013 - 5:00 PM - 8:00 PM

Thursday February 07, 2013 - 10:00 AM - 5:00 PM

Friday February 08, 2013 - 9:00 AM - 5:00 PM

EXHIBITOR MOVE-OUT

For more information and helpful hints on post-show procedures and move-out, please go to www.freemanco.com/postshowFAQ

Friday February 08, 2013 - 5:00 PM - 10:00 PM

Saturday February 09, 2013 - 8:00 AM - 12:00 PM

DISMANTLE AND MOVE-OUT INFORMATION

All exhibitor materials must be removed from the exhibit facility by Saturday, February 09, 2013 at 12:00 PM.

To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-Out deadline, please have all carriers check-in by Saturday, February 09, 2013 at 10:00 AM.

POST SHOW PAPERWORK AND LABELS

Our Exhibitor Services Department will gladly prepare your outbound Material Handling Agreement and labels in advance. Be sure your carrier knows the company name and booth number when making arrangements for shipping your exhibit at the close of the show.

Booth Carpet

Booth carpet is not included in your booth space. However, floor covering in your booth space is required by Show Management. You are permitted to bring in your own carpet if you like, but rental carpet is available through Freeman. Order early to take advantage of advance order discount rates, place your order by January 14, 2013.

Exhibitor Deadlines Approaching

Don’t miss a deadline, get your orders in today.

Deadline	Link to Order Form
January 11, 2013	Exhibitor Registration Exhibitor Housing PAC Silent Auction Form EAC/Work Authorization Request Form & Certificate of Insurance
January 14, 2013	Freeman Decorating Advanced Orders
January 16, 2013	Attractions/Giveaways Form Ambassador Staffing Order Form Booth Cleaning Order Form Catering Order Form Electrical Order Form Floral Order Form Internet Order Form Photography Order Form Telephone Order Form Rigging Request Form

It is time to expand your brand!

Did you know that the #1 way to increase your booth traffic, expand your brand visibility and boost your ROI is by becoming a sponsor? The 2013 Cattle Industry Convention and NCBA Trade show is coming up and now is the time to start planning your strategy for increasing sales during the show!

Click here for the Sponsorship Brochure or contact Kristin Torres at ktorres@beef.org or Jill DeLucero at jdelucero@beef.org for more information.

Don’t miss the boat on the 2013 Convention Sponsorships- confirm your sponsorship today!

Freeman has a NEW Warehouse Shipping Address

SHIPPING INFORMATION

Warehouse Shipping Address:

Exhibiting Company Name / Booth # _________

NCBA TRADESHOW 2013

C/O FREEMAN

6050 JET PORT INDUSTRIAL BLVD

TAMPA, FL 33634

Freeman will accept crated, boxed or skidded materials beginning Monday, January 07, 2013, at the above address. Material arriving after January 28, 2013 will be received at the warehouse with an additional after deadline charge. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM - 3:30 PM.

Exhibitor Registration is OPEN

You are not automatically registered. You must register all people working your booth. All booth personnel must register online by January 11 or they will be charged a late fee. Exhibiting companies receive four (4) complimentary registrations for each 10x10 space purchased. Questions on registration can be directed to meetings@beef.org or 303-694-0305. Click here for Exhibitor Registration

Ensure Exhibiting Success with Lead Retrieval

When exhibiting at trade shows, it is not about how many people you spoke to or how busy your booth was. Your exhibiting success depends on how you manage your sales leads from the show. You need to track who is interested in your product or services and you can easily do this with lead retrieval. Check out the Lead Retrieval Order Form.

Exhibitions Offer Most Face-to-Face Value, Study Finds

By Matt Alderton
July 27, 2012

Despite current economic conditions, the influx of technology and the emergence of alternative marketing tactics, face-to-face marketing — and exhibitions, in particular — remains valuable, according to the Center for Exhibition Industry Research (CEIR), which yesterday released the first in a series of reports culled from its landmark study, "The Role and Value of Face-to-Face Interaction."

The report, titled "Use and Value of Face-to-Face," is based on a survey of 9,000 attendees and 800 exhibitors. Both audiences, it found, rank exhibitions highest in terms of value from a list of 10 possible face-to-face interactions, including sales calls, exhibits, conventions, annual meetings, educational conferences with or without an exhibit component, hosted buyer events and sales calls, to name a few.

Specifically, 48 percent of attendees ranked exhibitions as the most valuable face-to-face setting on the list. In-person sales calls were a distant second, at 26 percent.

"The results of this study, last conducted in 2002, validate the enduring value of face-to-face marketing and use of business-to-business exhibitions in particular," said CEIR Research Director Nancy Drapeau. "The economy has impacted exhibitions; however, study results point to a positive outlook moving forward."

Housing Scam Alert

It has been brought to our attention that there are several companies; Convention Housing Services, Convention Hotel Management and Global Hospitality contacting exhibitors claiming that they can secure hotel rooms at lower rates than available through our room blocks. These companies and others like them are NOT AUTHORIZED to represent the Cattle Industry Convention or NCBA, NOR do they have access to officially contracted hotel room blocks or rates at any of the convention hotels.

Please be aware that other non-official housing companies may target you to make hotel reservations for the 2013 Cattle Industry Convention and NCBA Trade Show.  NCBA has contracted the Tampa Housing Bureau to be their sole hotel reservation services company for Cattle Industry Convention in Tampa, Florida. The NCBA/Tampa Housing Bureau will not be contacting you, unless you have initiated contact with them.

Securing rooms with any other company other than NCBA 's Official Housing Bureau is at your own risk.  There have been instances in the past when similar companies have gone out of business after taking the reservation and deposit, leaving individuals without hotel rooms and lost deposits.  NCBA will not be held liable for any issues resulting from booking any rooms outside of the Official 2013 NCBA Housing Block.

2013 Advertising Specials for Exhibitors

Increase Your Company Exposure At The 2013 Cattle Industry Convention…

We have created Special Exhibitor Pre & Post Convention Advertising Packages.

Take advantage of our heavily discounted rates by picking the advertising package that best fits your 2013 Cattle Industry Convention marketing needs!

For more information please contact: Nicole Bechtel - 503-756-1538 or nbechtel@beef.org

Ad Sales Closes November 19, 2012

Ad Materials deadline is November 26, 2012